Agency analytics for talent and supporting artist agencies
Most agencies can tell you how busy the office feels, but not how fast cast reply, where shortlists drop off, which dependable regulars honour every call sheet or who on the roster has gone six months without a booking. RosterDeck works out all eight sections from the jobs, emails and timesheets you already run.
See a quiet week coming before it gets here
Analytics counts the artist-days your team has already booked over the next four weeks, so a gap shows up while there is still time to fill it.
Artist-days ahead
How much of the next four weeks is already covered.
Quiet weeks spotted early
A thin week stands out against the weeks around it.
Who drives the volume
Top productions shows which clients your bookings come from.
Eight sections built from your everyday bookings
Switch between 30 days, 90 days, 6 months and 12 months. Every figure comes straight from your jobs, availability checks, call sheets and digital timesheets.
- 1Funnel & reply speed
Outreach & conversion
Four headline cards for Bookings, Emails sent, Response rate and Bounced / failed emails, each compared with the previous period.
Shortlisted -> Contacted -> Responded -> Available -> Booked -> Call sheetIncludes median time to respond and median shortlist-to-booked time from status history, plus an expandable list of bounced recipients.
- 2Trend & 28-day lookahead
Bookings & demand
Confirmed bookings plotted across your chosen window alongside a four-week forward view of booked artist-days and active jobs.
Monthly or weekly booking trend · Next 28 days of booked artist-daysSpot quiet weeks early and see how many artist-days your team is already covering over the next four weeks.
- 3Top 10 leaderboard
Top productions
Your ten busiest jobs in the selected period, ranked by confirmed bookings with proportional bars for quick comparison.
Top 10 productions by confirmed bookings in 30d, 90d, 6m or 12mSee which productions drive the bulk of your booking volume in a given quarter or half-year.
- 4Top 10 leaderboard
Top artists
The ten cast members with the most confirmed bookings in the window, so you can recognise your hardest-working regulars.
Top 10 cast members by confirmed bookings in the selected windowPairs naturally with Cast dependability and Your roster to balance work across your books.
- 5Fair reliability tiers
Cast dependability
Every joined artist sits in one of four clickable tiers: Reliable (100%), Mostly reliable (80% to 99%), Unreliable (below 80%) or Unrated.
12-month decay half-life · Production releases excluded from scoringWhen production releases an artist (Cast Release), that booking is excluded from the denominator so cast are never penalised for production changes.
- 6Active vs quiet cast
Your roster
Joined roster count, how many cast have been booked in the last 90 days, and how many have gone 180 days without a booking.
Joined roster · Active (booked in 90d) · Quiet (180d+) · Roster growth chartExpand the quiet-cast list and click any artist to open their profile, making it easy to put overlooked cast forward for upcoming briefs.
- 7Per-booker output
Team
A clear table of every active agent and booker, showing confirmed bookings on the jobs they own and outreach emails they have sent.
Bookings by job owner · Outreach emails by sender across the periodCompare workload across bookers at a glance without asking everyone to keep a separate tally.
- 8Timesheets & usage
Time & credits
Total hours worked and overtime entries from submitted digital timesheets, alongside net booking credit usage across the period.
Total hours worked · Overtime entry share · Net booking credits usedRefunded booking credits are netted off automatically so the usage chart reflects completed bookings.
Clear answers for bookers, fair records for artists
True conversion and reply times
RosterDeck timestamps every cast status change. Instead of guessing how fast cast reply, you see the true median minutes from availability check to response, and from shortlist to confirmed booking.
Fair recognition for dependable cast
Artists who honour every call sheet stand out in the 100% Reliable tier. When a production scales back numbers and releases someone, that release never counts against the artist’s record.
Keep your whole roster working
See the share of your joined roster booked in the last 90 days alongside cast who have not had a booking in six months, with one click through to each artist’s profile.
Four windows, compared automatically
Switch between 30 days, 90 days, 6 months and 12 months in one click. Headline cards compare the period against the previous window of the same length so you can see whether momentum is rising.
Fix bounced emails before the next brief
When outreach emails bounce or fail, the Bounced / failed card expands to show the exact recipients, reasons and dates so your team can tidy contact details straight away.
Export to CSV, Excel or PDF in one click
Download the full report for your selected period as a CSV spreadsheet, a multi-table Excel workbook or a formatted PDF summary for partner meetings.
No manual tallies or separate spreadsheets
Because availability checks, booking confirmations, call sheets and digital timesheets all happen inside RosterDeck, your analytics page never relies on someone remembering to log a booking in a spreadsheet.
Ask the AI assistant
Ask the assistant for your booking conversion, response rate or cast dependability breakdown. It reads the same analytics calculations and answers in plain English.
Timestamped status history
Every move from shortlisted to contacted, available, booked and call sheet sent is recorded in job_sa_status_history, powering accurate median turnaround figures.
12-month decay weighting
Cast dependability weights recent bookings more heavily than older ones using a 12-month half-life, so a single old cancellation fades fairly over time.
Open to every agent on your team
Every active agent in your organisation can view the analytics page, refresh the figures and export reports for the selected date window.
Built into the AI assistant
Ask the RosterDeck assistant for your booking numbers, conversion rate or cast dependability tiers and it answers from the same calculations.
Every shoot date feeds your numbers automatically
As your team works through each shoot date’s workflow stepper and production submits the digital timesheet at wrap, your conversion funnel, leaderboards and hours-worked totals stay ready for your next review or export.
Explore agency analytics with a sample roster and jobs
Your free demo account comes pre-loaded with sample bookings, outreach history and timesheets so you can switch windows, inspect reliability tiers and test CSV, Excel and PDF exports straight away.
Agency analytics FAQs
How RosterDeck works out your figures and exports.
Part of every RosterDeck agency account.