RosterdecK
RosterDeck demo videos

How talent agencies cast, book and invoice in RosterDeck

Walkthroughs of the casting and booking platform built for UK talent and supporting artist agencies. See RosterDeck in action, from casting and availability checks to production approval, call sheets, timesheets, invoicing and electronic signatures.

Watch one job end to end2 min 37 sec · casting to a signed-off timesheet
AI assistant(1 min 34 sec)Xero & QuickBooks invoicing(30 sec)Document signing(52 sec)Cast approval(59 sec)Production tools(1 min 24 sec)

Watch RosterDeck in action: walkthrough and demo videos for UK agencies

These video walkthroughs and demos show you how RosterDeck works on real production days. Each screen recording walks through authentic workflows used by UK talent and supporting artist agencies from casting calls and client availability checks to automatic rate card calculations under PACT/FAA, PACT/Equity, and BBC/Equity agreements.

Each demo breaks down a core part of the agency routine from cast lists sent to production for approval, digital call sheets and on-set timesheet approvals to AI assistance, direct invoicing into Xero or QuickBooks, and e-signatures for cast release forms and NDAs. Production teams work from their own secure link with no account to create, setting call times, signing cast in and out, checking the rate card working behind every chit, and pulling catering numbers, signed documents and exports straight off the page. Watch the full end-to-end tour to see a booking from start to finish, or choose a walkthrough below to see specific features in action.

One job end to end: casting, call sheets and a signed-off timesheet

A complete end-to-end demo of RosterDeck, the casting and booking platform built for UK talent and supporting artist agencies. It follows one job from the moment it is created through to a finished timesheet submitted for payroll, with no cuts to another system, no spreadsheets and no separate email thread.

In this video
  1. 1.Create the job, work dates and roles
  2. 2.Build the cast list
  3. 3.Check availability
  4. 4.Request production approval
  5. 5.Production reviews the cast and approves
  6. 6.Send booking confirmations to cast
  7. 7.Send the timesheet to production
  8. 8.Set call times
  9. 9.Send the call sheet to cast
  10. 10.Sign cast in on the shoot day
  11. 11.Add supplements and travel
  12. 12.Sign out, total and submit

The AI assistant: casting, call times and timesheets by asking

The RosterDeck AI assistant sits inside the agency workspace and on the timesheet link production use. It answers in plain English: what clashes next week, who is free with the right wardrobe and the right clearance, when everyone was called, and what the day cost. You approve every change.

In this video
  1. 1.Ask what needs your attention
  2. 2.Find cast in plain English
  3. 3.Cast thirty artists across four roles in one instruction
  4. 4.Production set call times by asking
  5. 5.Sign the unit in, then ask about anyone
  6. 6.Add supplements to one artist or a whole role
  7. 7.Wrap the day and total the overtime

Invoicing: send timesheets to Xero and pay your artists

How a talent agency bills a production and pays its cast through Xero or QuickBooks. Timesheets cross to your accounting software as a draft sales invoice for the production and a draft bill for every artist, with your commission taken off. When the production pays, RosterDeck reads that back, the artists on that date become ready to pay: from their bills in Xero, or with a bank file you upload to your own online banking.

In this video
  1. 1.Start from a finalised timesheet
  2. 2.One invoice, one bill per artist
  3. 3.Check what the production has paid
  4. 4.Pay the artists

Document signing: e-signatures for cast release forms and NDAs

How a UK talent or supporting artist agency gets cast release forms, NDAs and contracts signed electronically in RosterDeck. Upload the PDF, mark where cast sign and initial, email it to the cast on a job with the Document Signing template, then check who has opened it and who has signed.

In this video
  1. 1.Upload a PDF to your document library
  2. 2.Mark where cast sign and initial
  3. 3.Email it to cast with the Document Signing template
  4. 4.Check who has opened and signed

Cast approval: get your cast list signed off by production

How a talent agency gets a cast list approved by production in RosterDeck. Create a named cast list on the job, send it to your production contact from the Email page, then see production review the headshots and profiles, approve the cast and send their decisions straight back to the agency.

In this video
  1. 1.Create a cast list on the job
  2. 2.Send the approval request to production
  3. 3.Review the cast on the production link
  4. 4.Approve the list and send the decisions back

Production tools: everything production can do on the timesheet link

What a production contact can do on a RosterDeck timesheet link, beyond setting call times and signing cast in and out. Add the supplements the day owes, check how every figure is worked out, download catering and signed documents, export the cast list, and ask the assistant in plain English.

In this video
  1. 1.Flag the payments the day owes
  2. 2.Find anyone and sign them in
  3. 3.See how every figure is worked out
  4. 4.Download catering and dietary requirements
  5. 5.Take the signed documents and their audit trail
  6. 6.Export the cast list or the full timesheet
  7. 7.Pull the timesheet into Excel or Google Sheets
  8. 8.Ask the timesheet assistant