Digifits: remote costume fittings, from wardrobe brief to paid timesheet
1 min 20 sec
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Digifits in RosterDeck: remote costume fittings with the fee paid automatically
A digifit, or digital fitting, replaces the in-person costume fitting. Instead of travelling to a fitting, supporting artists and cast photograph themselves in the look the costume department asked for, the costume department choose what each artist should bring to set, and the artist is paid a fitting fee for doing it.
RosterDeck runs the whole digifit process for the agency and for production. This walkthrough follows one digifit, Hotel Guests on a shoot at Orchard House, from being created on the job to the digifit fee sitting on each artist’s timesheet, with the production contact reviewing every photo from one link and no account to create.
Step-by-step walkthrough: what happens in this demo
Every action in this walkthrough corresponds directly to RosterDeck’s live production features. Click any timestamp to jump to that moment.
Step 1
Create the digifit on the job
Name the look, choose the dates it covers and write the wardrobe brief. The fee comes from the rate card.
Every digifit is a named group on the job, such as Hotel Guests or High-end Diners, so a production that needs several looks gets one digifit for each. The agent gives it a name, picks which of the job’s dates it covers and writes the wardrobe brief that cast will see, here smart casual hotel guest, neutral colours, no logos, full length. The fee is read from the job’s rate card, along with that fee’s holiday pay and commission settings, so every artist in the digifit is paid the same amount and nobody types a figure in. Fitting dates are left out, because an in-person fitting is already paid at its own rate.
Key takeaway: The brief, the dates and the fee are set once, in one place, before anyone is asked for a photo.
Step 2
Send the digifit request to booked cast
Select the date and the booked cast, choose the Digi-fit Request template and preview it before it goes.
On the email page the agent selects the shoot date, ticks the booked cast and chooses the Digi-fit Request template and the digifit they are joining. The brief and the fee are filled in from the digifit, so there is nothing to retype, and the email can be previewed before it is sent. Each artist receives their own upload link, the wardrobe brief, clear instructions on how to take full-length photos, and the supplement that will be added to their timesheet once they submit. Only booked cast can be sent a digifit, because it carries a payment.
Key takeaway: One send reaches every booked artist, each with a personal upload link and the fee spelled out.
Step 3
Send production one review link
The costume department get a single review link for the whole digifit, with no account to create.
From the Production tab the agent sends the digifit review link to the costume department or production contact. There is one link for the whole digifit for its whole life, and it opens in any browser with no login. Cast added to the digifit later appear on the same link automatically, so production simply reload the page they already have, and sending it again, to a second contact or as a reminder, reuses the same address.
Key takeaway: Production keep one link however many cast join, instead of a new email for every batch.
Step 4
Cast upload their outfit options
Up to three full-length outfit photos, framed and submitted from the artist’s own link.
The artist opens their link and sees the production, the date and location, and the wardrobe brief. They upload up to three outfit options, and each photo opens in a framing step where they drag and zoom to keep the whole outfit, footwear included, inside the frame. When they are happy they submit, and the page confirms that the costume department will let them know which option to bring. There is no app to install and no account to sign in to.
Key takeaway: Cast do their fitting from wherever they are, in a few minutes, without travelling in.
Step 5
Review, download and choose the look
Every artist’s options side by side, a PDF or photo download, and the chosen look sent back to the artist.
The review page shows the wardrobe brief and every artist in the digifit with their options side by side, filtered by awaiting upload, ready to review or responded, or searched by name. The photos download as a PDF sheet, laid out as a contact sheet or one artist per page, with every upload or only the selected options, or as the original photo files in a zip. Production open any photo full size, tick the option or options each artist should bring and add a note. The choice is sent directly to the artist with the chosen photos attached, and production never need the artist’s email address to do it.
Key takeaway: The costume department decide from one page, and the decision reaches each artist without a single email being written.
Step 6
The digifit fee lands on the timesheet
The fee is written onto each artist’s timesheet the moment they submit their photos.
As soon as an artist submits, the digifit fee is added to their timesheet as a supplement, labelled as added automatically on digifit submission and naming the digifit it came from. Production see it on the timesheet link, on the supplements for that artist and in the chit breakdown. The agency never has to remember to add it, and each artist is paid one digifit per date.
Key takeaway: Nobody chases or re-keys the fitting fee: it is on the chit before the shoot day starts.
Platform rules & operational safeguards
Built specifically around UK film, television, and commercial casting standards.
Secure links
No account for production or cast
Cast upload and the costume department review on their own secure links in any browser, with no login, password or app to install.
Costume department
One review link per digifit
Production keep a single link for the life of the digifit, and cast added later appear on it automatically without anything being resent.
Downloads
PDF contact sheets
Outfit photos download as a PDF contact sheet or one artist per page, with every upload or only the chosen options, or as the original files.
Timesheet
Fee paid automatically
The digifit fee comes from the job’s rate card and is written onto the artist’s timesheet the moment they submit.
Frequently asked questions
Common questions about how this workflow operates in RosterDeck.
A digifit, or digital fitting, is a remote costume fitting. Instead of attending an in-person fitting, a supporting artist or cast member photographs themselves in the outfits the costume department asked for and uploads them. The costume department choose which option the artist should bring to set, and the artist is paid a digifit fee.
No. The agency sends a secure review link that opens in any browser. There is one link for the whole digifit, and cast added to it later appear on the same link automatically.
Up to three outfit options each. Every photo goes through a framing step so the whole outfit, including footwear, is inside the frame, and cast can replace a photo before they submit. Once submitted the photos can no longer be changed.
Yes. The review page downloads the photos as a PDF sheet, either as a contact sheet or one artist per page, with every uploaded photo or only the selected options, and it can include the note sent to each artist. The original photo files can be downloaded as a zip instead.
The fee is taken from the job’s rate card when the digifit is created, so every artist in it is paid the same. When an artist submits their photos, the fee is added to their timesheet as a supplement automatically. Cast are paid one digifit per date, and a fitting date is never part of a digifit because it already pays the fitting rate.
The upload links, the review link and the photos all close together, a set number of days after the last date the digifit covers. The agency chooses that window, between one and seven days. The photos are then permanently deleted, and the review page tells production the date so they can download anything they need to keep first.
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