Put your agency’s name, colours and domain on the links production and cast open
Productions and supporting artists work with your agency, not your software provider. Upload your logo and header colours at no extra cost, send emails from your own domain, and serve cast approvals, availability checks, digital timesheets, pay chits, digi-fits, e-signing and your roster join link on your own subdomain.
Custom Branding
Public token pages, automated emails & your signed-in /agent header
Three modular branding controls that work together or on their own
Start with free logo and header colour branding on day one, then switch on your custom sending domain or white-label subdomain whenever you want.
- Step 01Included free
Custom Branding
Upload your agency logo (PNG, JPG or WebP up to 5MB, auto-resized) and set custom Header Background and Text colours in Settings.
Live previewPublic Pages & Email Header previews- Applied immediately across public token pages, automated emails, your /join link, and your signed-in /agent workspace header.
- Each uploaded logo is saved under a timestamped filename so older emails keep their original header image if you update it later.
- Preview your public page and email header live in Settings, with an agency-name fallback when email clients block images.
- Step 02Optional monthly add-on
Custom Email Domain
Send availability checks, booking confirmations, call sheets, cast approvals and pay chits from your own domain instead of RosterDeck.
Sender & Reply-Tobookings@mail.youragency.co.uk- Recommends a dedicated sending subdomain (such as mail.youragency.co.uk) so your Google Workspace or Microsoft 365 root MX and SPF records stay separate.
- Guided DNS table for DKIM, SPF and DMARC with one-click verification, live blocklist checks, and a Send test email button.
- Edit the mailbox name before the @ (bookings, casting, enquiries) while replies route straight to the booker’s personal email.
- Step 03Optional monthly add-on
White-Label Subdomain
Replace rosterdeck.com in outgoing email links and your shareable roster application link with your own agency subdomain.
Single DNS record1 CNAME record + automatic SSL- Point one CNAME record at your DNS provider; SSL is provisioned automatically and verified end-to-end with the Test it probe.
- Serves cast approvals, availability & call sheets, digital timesheets, chits, digi-fits, e-signing, custom questions, and /join.
- Original rosterdeck.com links keep working alongside your subdomain, and switching the toggle off never breaks sent links.
Every public link production, artists, and applicants open
When white-label links are enabled, RosterDeck serves all public token routes and your shareable roster application page directly from your subdomain.
Production Cast Approval
Productions review shortlisted photos and measurements, approve or decline with no login, and export comp cards, PDFs or Excel.
Digital Timesheet & On-Set Help
2nd ADs set call times, sign the crowd in and out, add supplements and submit at wrap, with a /timesheet-help guide on your subdomain.
Costume Digi-Fit Review
Wardrobe compares uploaded fitting photos side by side, ticks the chosen look for each artist, and exports PDF contact sheets or photos.
Availability, Booking & Call Sheets
Artists reply to single or multi-date availability checks, confirm bookings, and acknowledge call sheets on their phone browser.
Itemised Artist Pay Chit
Cast view their full pay breakdown (basic, overtime, supplements, holiday pay and commission) and approve it or raise one query. Anything unanswered after 48 hours is approved automatically.
Artist Digi-Fit Upload
Cast read the wardrobe brief and upload up to three outfit photos from their phone browser under your agency banner.
Document E-Sign & Signed Library
Artists sign single documents or packs of up to five on /sign/[token], while production downloads completed PDFs from /docs/[token].
Custom Job Questions
One route serving both readers: an artist’s token opens the question-set answer form, and the share token opens production’s results.
Public Roster Application Page
A shareable landing page and printable on-set QR code for your website or social bio where supporting artists apply to join your roster.
Why signed-in accounts stay on rosterdeck.com
Supporting artists often belong to several agencies with one shared RosterDeck login and two-factor session. Keeping signed-in workspaces (/agent/* and /cast/*) on rosterdeck.com means artists never juggle multiple logins, while your custom logo and header colours still frame your /agent workspace and every public link.
Thoughtful details that protect your domain and reputation
Branded across links, emails & workspace
Upload your logo and pick your header colours once in Settings to brand your public token links, automated emails, roster join page, and your own signed-in agency workspace.
Replies go straight to the booker
When your agency sends from a shared custom address like bookings@ or casting@, RosterDeck automatically sets the Reply-To header to the personal email of the booker who sent it.
Safe for your existing office email
Using a dedicated sending subdomain such as mail.youragency.co.uk isolates DKIM, SPF and DMARC records so your root Google Workspace or Microsoft 365 setup is never disrupted.
Protected from search engine indexing
Every white-label response carries X-Robots-Tag: noindex, nofollow headers so private casting links and subdomains never compete with your main agency website in Google.
Independent add-ons with fair refunds
Enable Email Domain, White Label, or both from your shared credit balance. If you switch an add-on off before sending any emails in that billing period, the month’s credits are refunded.
One shared artist login after applying
Your /join link opens on your subdomain with your logo and colours. When an applicant clicks Apply to join, sign-in hands over to rosterdeck.com so artists keep one shared cross-agency login.
Set up in minutes, with no lock-in or broken links
Whether you manage DNS in Cloudflare, GoDaddy, 123 Reg or Namecheap, Settings gives you the exact records to copy, verifies them in one click, and lets you test delivery before a single cast email goes out.
Ask the AI assistant
Not sure where to paste a CNAME or DKIM record? Ask the RosterDeck assistant in plain English and it guides you step by step.
Automatic SSL & live health check
Once your CNAME points to RosterDeck, SSL certificates are provisioned automatically, and the Test it button probes your subdomain over HTTPS.
Permanent canonical link fallback
Turning on white-label links rewrites new outgoing emails and your join URL, while canonical rosterdeck.com URLs continue working alongside your subdomain.
Versioned logos for older emails
Uploading a new agency logo saves a fresh timestamped file rather than overwriting the old one, so emails sent months ago still show their logo.
Guided setup with the AI assistant
Ask the RosterDeck assistant how to add your CNAME record, verify DKIM and SPF, or update your header colours, and it walks you through the exact steps.
See how agencies run every job under their own banner
Watch our step-by-step walkthrough videos to see cast approvals, digital timesheets, digi-fits, e-signing and invoicing in action, or request a free demo account pre-loaded with a sample roster.
White-label & custom branding FAQs
How custom logos, colours, sending domains and white-label subdomains work on RosterDeck.
Custom logo and brand colours included free with every agency account.