An AI assistant for talent and supporting artist agencies
Ask the RosterDeck Assistant about your jobs, your roster or your bookings in plain English and it answers from your own data. Ask it to cast a shoot day, set up a job or open an email and it does the legwork, then waits for you to confirm. Your production contacts get one too.
For your agency
The RosterDeck Assistant
- On every page of your workspace
- Answers from your jobs, roster and bookings
- Casts, sets up jobs and opens emails
For your production contacts
Approval and Timesheet Assistants
- On the links you send them, no account
- Approve a role or sign the crowd in
- Catering, overtime and signed documents
Questions it answers from your own data
No reports to build and no filters to set. Type the question the way you would ask a colleague, and where there is a next step, the answer links straight to it.
Today
- What needs my attention today?
- Anything I’m missing this week?
- How many credits do we have left?
Bookings
- Any double bookings next week?
- Who do I need to release?
- Is Kofi Asante free on the 15th?
Jobs
- Where are we with Harbour Lights?
- What’s next on Thursday’s date?
- Which roles still need filling?
Your roster
- How many redheads with a car licence do we have?
- Who looks like Jason Statham?
- Who has uploaded a DBS certificate?
Paperwork
- Has everyone signed the NDA?
- Who hasn’t signed our agency terms?
- What did the cast answer to Friday’s questions?
Pay and invoicing
- What’s the pay breakdown for Thursday?
- Who went into overtime?
- What’s ready to send to Xero?
The legwork, done in a sentence
The jobs your bookers do a dozen times a day, from one line in the chat. Each one comes back as a card for you to check before anything changes.
Set up a job
Create a job with its dates and roles, add a date or a role later, or rename it.
“New job, Northbound: day on the 20th, night on the 21st”
Cast a whole day
Cast across several roles in one go. It skips anyone unavailable, creates missing roles and puts the rest in Background.
“Cast 30 for Friday: 6 pilots, 4 dancers, the rest background”
Filter the cast page
Sets the cast page’s filters for you: look, wardrobe, experience, licences, DBS, photo ID and who is free on a date.
“Men with a tuxedo, free on Thursday”
Open any cast email
Availability checks, booking confirmations, call sheets, signing requests, digi-fits, questions and releases, opened ready for you to send.
“Send the shortlist the availability check”
Update the cast
Book, decline or shortlist, move artists between roles, or take them off a date.
“Book everyone who said yes for Thursday”
Send to production
Opens the production sheet for a cast approval or a shoot-day timesheet link.
“Send Friday’s cast to production for approval”
Grow your roster
Invite artists, add several at once, correct a bounced email and re-send the invite, and star your favourites.
“Owen’s invite bounced, his email is owen.doyle@example.com”
Export
Opens the export for a cast list, your jobs or a timesheet.
“Export Thursday’s timesheet”
Run the agency
Invite a colleague, set up SMS reminders, change your brand colours, assign a job’s client for invoicing or open Send to Xero.
“Send SMS reminders two hours after an availability check”
Production can ask too
The approval and timesheet links you send production each carry their own assistant. It opens in the browser with no account, and only knows about the link it sits on.
Before the shoot
Approval Assistant
Search the cast by look, approve or decline a whole role at once, and send the response to the agency.
- Who are the blondes?
- Anyone over 6 foot?
- Show me Clara Bennett’s profile
- Approve all the pilots
- Decline the dancers
- Who’s working both days?
- Give me a summary to paste into an email
- Send our response to the agency
On the day
Timesheet Assistant
Set call times, sign the crowd in and out, add supplements from your rate card and check the numbers at a glance.
- Set the waiters’ call to 05:30
- Sign everyone in at their call times
- Sign the pilots out at 18:30
- Mark Owen Doyle as did not attend
- Add a wet supplement to the fishermen
- How many vegetarians? Any nut allergies?
- Who’s on production pickup?
- Who still hasn’t signed the NDA?
- Who’s in overtime?
- Submit the timesheet
Nothing changes until you confirm
The assistant proposes, you decide. This is the card it shows before casting a shoot day, exactly as it appears in the chat.
Every change is a card
Before anything is written, the assistant shows exactly what it will do: the job, the dates, the names, the counts. Confirm it or cancel it. When several are waiting, Approve All does them in order.
It never sends an email
Ask for a call sheet and the email sheet opens, filled in, on the right date. You check it and press Send.
Only what it should see
Your assistant works on your agency’s data alone. Production’s assistant sees only the one link it sits on, never your other jobs.
Privacy kept
It can say an artist is unavailable but never why, unless the booking is yours. Diets and allergies appear only for artists who agreed to share them.
Pay for what it does, nothing more
Charged by use
Replies are metered in tokens and paid from your credits. There is no separate AI subscription.
Production included
Your credits cover the assistant on your approval and timesheet pages. Switch it off in Settings if you prefer.
Free to try
A demo account uses the assistant without spending credits, on a sample roster and jobs.
Ask it about your next booking
A demo account comes with a sample roster and jobs, so you can cast a shoot day, open an availability check and try production’s side, without emailing a real artist.
AI assistant FAQs
What agencies ask about the assistant.
Part of every RosterDeck agency account.